The basics of labor law posters
Posted On: 1-30-2015 | Posted By: Beth Fitzgerald, Human Resources Generalist
Most employers are required to post notices related to state and federal employment laws in places where employees can easily read them.
Labor laws can change at any time, but they often become effective at the start of a new year. For example, Missouri’s minimum wage increased to $7.65 per hour on January 1, 2015. A best practice to keep your company in compliance is to check for legislative updates each January, and at least one other time during the calendar year, and update notices accordingly. Employers who fail to comply with some workplace poster requirements may be subject to penalties.
Employers can subscribe to a variety of poster services that automatically send updated posters for a fee. However, digital versions of all the required federal and state posters and notices are available free of charge, in multiple languages, on the federal and state labor department websites. Employers may also request hard copies directly from government agencies. These documents should be posted in a conspicuous location in each establishment for employees, and in some cases, applicants, to see. Employee lunchrooms or a personnel office usually suffice as a conspicuous location. Some posters are required to be displayed at a specific size, such as the Employee Polygraph Protection Act poster, which must measure 11×17 inches.
Companies may be required to post other notices in addition to those required by federal and state labor departments. These documents are often not provided by outsourced poster services. For example, employers participating in the Department of Homeland Security’s E-Verify program must post an E-Verify Participant poster and a Right to Work poster. Both E-Verify documents are available online to organizations that are enrolled in the program.
There are several factors that determine which posters should be displayed, including, but not limited to, the number of employees in the organization, if the organization receives federal contractor or subcontractor funds, or whether the organization is an agricultural employer. The United States Department of Labor provides an online tool to assist employers in determining which posters should be displayed in a workplace.
If you have additional questions regard labor law posters, contact your WK advisor or your employment attorney for assistance.